HAWKES BLUFF HOMEOWNERS' ASSOCIATION
Board Meeting / Special Meeting
Date: Tuesday, September 22, 1998
Location: Community Room, Davie Fire Station
Directors
Present: Howard Neu, Jay Stahl, Gretchen Farmer, Don Elbert, Mo Christie, and John Pickett
Directors
Absent: Maria Donohue
The meeting was commenced by Howard Neu at approximately 7:40 P.M. Howard explained that the purpose of the special meeting was to obtain nominations for next year's Board of Directors. Prior to nominations being taken, however, the Directors' meeting would take place. Howard requested the Secretary to take the roll of Directors. All Directors were present except for Maria.
APPROVAL OF MINUTES
The Minutes of the August 25, 1998 meeting were read by the Secretary. Upon motion made and seconded, the Minutes were approved subject to one correction being made.
NEWSLETTER
Mo Christie stated that the newsletter had recently been delivered.
TREASURER'S REPORT
Don reported that there was approximately $43,493.00 in the money market account. The checking account had approximately $1,200.00. The reserve account had approximately $10,093.00.
PRESIDENT'S REPORT
A. 1-75 Landscaping. Howard advised that he, Mo Christi and John Pickett had attended the August 27th meeting at DOT's headquarters. The meeting was held at the office of Jim Watts and the following people were also present: Mr. Higgins, Howard Forman, Cleo Marsh, Debbie Wasserman-Schultz. The malaleucas are definitely going to be removed. However, the landscaping plans will be "beefed-up" which will encompass a more visual and secured blockade. They will plant very sturdy trees, approximating 40' in height, along with smaller trees. The use of a berm was discussed but the cost would be very prohibitive due to the expense. The removal of the trees will be done November 1999. At that time the fence will also be replaced. Another meeting will be scheduled with all homeowners, to be held at the Community Room, sometime afier the first of the year to see the plans for this landscaping project. There was also an additional concession-- Griffin Road overpass will be improved.
B. Hawkes Bluff Lighting. Howard and Bob Rawls drove around the neighborhood to check out the lighting. Six areas were noted that needed additional lighting. Hopefully the additional lighting will be in place before Christmas.
C.SpeedHumps. They should be in place before Halloween. Further, additional speed humps will be installed after review. One of the members in attendance asked that the location of the speed hump by the horse farm be moved away from the curb. Further, Phil Morrow brought up ihe fact that the speed limit should be dropped to 25 mph. There was also an inquiry as to the design of the speed humps. Howard stated that he thought it might be 15. Howard would look into these points.
D.No Thru Trucks. Since there is no longer a sign, it was suggested that the county be contacted to replace it, stating it was knocked down. This way it would be replaced sooner.
F.TomThumb The Board would look into organizing some type of demonstration to coordinate with the grand opening to show our displeasure and to state that Tom Thumb is not a desirable neighbor.
The meeting then moved to nominations. The following people were nominated as Directors:
Jay Stahl, Don Elbert, Gretchen Farmer, Howard Neu, Mo Christie, John Pickett, Maria Donahue, Keith Lowe, Aude Franks, Mike Murphy, Carol Stoller, and Ben Scalzo. Additional nominations can be made at the time of the election meeting.
MISCELLANEOUS (Old Business, New Business, Open Forum Items)
A. Mo met with the landscaper. She advised that the pump at the Griffin entrance would have to be replaced as the motor was burned out. This is a budgeted item. The landscaper ad\ised that approximately 88 trees would have to be pruned, at a cost of $25.00 per tree. Also, at the north entrance, vines coming over the fence and into the trees should be removed. Mo informed the meeting that the cost of planting impatiens at the Stirling and Dykes Road entrances would be about $I,750.00. A suggestion was made that additional plants be planted around the trees at the Griffin Road entrance. Before expending any funds, the additional landscaping and maintenance work would be reviewed.
B. A suggestion was made that the trees at the Stirling Road entrance should be replaced with trees to match the Waverly entrance.
C. A letter from Todd Bradford (5721 Surrey Circle East) was read by Howard. Mr. Bradford wanted action to be taken to pressure the other Association to better maintain their part of the entrance.
D. A lengthy discussion was held regarding the maintenance of the area by the lake, between the school and the Stirling Road entrance. Jay advised that the area (approximately of an acre) was recently cut. Neil Kayland from the Water District would continue to cut it, hopefully on a more regular basis. Regarding common areas maintained by the Association, the meeting was advised that there are about 5 acres involved (for which approximately $20,000 to $24,000 per year is spent).
E. The Board is open to suggestions as to design of the proposed improvement at the north entrance. It was suggested that we should work with the townhomes.
F. Mark Berrnan advised that structural repairs and painting to the elementary school should begin shortly.
G. COP program still is around, but more information should be gathered concerning same.
H. Jay explained the website of the Association. It can be found at: http:/'www.geocities.com/picketfence/3046. Jay advised that he bought the database system at auction for a cost of approximately $86.00 (should have cost $300.00).
I. Ballots, notice of meeting, etc. will be mailed between October 9th and 13th. .
J. There are approximately 12 unpaid assessments, ½ for the current year and 1/2 for 1997.
NEXT REGULAR MEETING
The next meeting, which will be the election meeting, will be held on Tuesday, October 27, 1998 at the Community Room.
There being no further business, the meeting was adjourned at approximately
9:00 p.m.
Respectfully submitted
Gretchen Farmer
Recording Secretary